Resources Needed
We are interested in Proposal professionals with experience in the Federal and commercial markets. Listed below are the skill sets that are in greatest demand.
Proposal Manager
- Direct the creation and review of a proposal outline to be used as a key document design and control medium
- Analyze the RFP/bid requirements against the proposal outline to ensure compliance and responsiveness to the customer’s issues and needs
- Build the proposal compliance matrix and track the fulfillment of all requirements
- Review completed storyboards and proposal sections to ensure requirements are adequately addressed
- Conduct regular proposal progress status meetings and maintain the proposal schedule
- Work with the Volume Leaders to ensure inter-volume compatibility is achieve
Senior Proposal Writer
- Analyze RFP (specifically Sections L, M and C) to identify requirements and develop annotated outlines for proposal sections/volumes.
- Create draft page layouts, and mockups for proposal sections/volumes.
- Understanding of what constitutes a well-written document
- Excellent communication skills
- Review customer request and understand all the related document requirements
- Write and edit concisely; provide input as it relates to company graphic standards, stylebook
Volume Lead/ Sr Consultant – Cost/Mission Suitability/Past Performance
- Assist the Proposal Manager in developing outlines, response matrices, and Proposal Development Worksheets (PDWs) to develop storyboards for the respective volume
- Assist section writers/subject matter experts (SMEs) in creating proposal storyboards, graphics, and text inputs
- Lead and direct efforts required to produce the volume as dictated by the RFP and its respective volume requirements
- Assist in reviewing and editing volume sections as necessary
Desktop Publisher
- Assist in establishing and maintaining all electronic proposal files
- Develop the writers’ guidance for transmission and/or filing of all hard/soft copy proposal text inputs
- Establish the proposal style(s) template(s) for the printed and soft copy proposal masters
- Format all proposal text and integrate (with Graphic Specialist assistance) all graphic files to produce iterative hard copy section drafts
- Integrate, format, and publish Color Team drafts and final versions of the proposal as directed by Production Coordinator
- Assist in the reproduction and binding/packaging of all proposal versions
- Produce proposal volume soft copies as required by the customer and/or Client
Graphic Artist
- Use software standards and transportability for all proposal graphic inputs consistent with the Client’s in-house capability and the Client’s Customer’s requirements
- Assist Client contributors in developing graphic concepts to strengthen the readability and selling impact of their writing
- Edit and polish graphics for all proposal contributors; transport final, approved graphics to desktop publishing software formats as required
- Assist Desktop Publishers in the placement and integration of text and graphic files into Color Team drafts and final proposal master copies
- Incorporate graphic files into deliverable soft copies as required by the RFP
Proposal Coordinator
- Assist in the establishment of the proposal facility, hardware, and software
- Maintain the Storyboard (walls and sections) and control access to the proposal area including sensitive and/or proprietary materials
- Manage the production of draft and final text and graphics
- Coordinate the internal flow and review of all proposal inputs and outputs
- Maintain real-time development status of all proposal text and graphics
- Direct the production, reproduction, and binding/packaging of Color Team drafts, final master proposal, and all hard/soft copies
Editors
- Validate style, consistency, grammar, and syntax of the final document
- Re-write as needed to clarify and simplify text or replace poorly written text
- Provide consistency in capitalization, compound words, lists, and numbers
- Check in-text references for figures, tables and sections
- As needed, reduce the text to meet page limitations
Orals Coach
- Oversee integration of “win strategy” into orals presentation
- Lead team in creation of presentation outline
- Facilitate brainstorming sessions for content development
- Assist with story-boarding the message, including graphics, layout, and branding of the presentation to the customer
- Establish critical timelines and milestones for oral presentation development
- Help establish strong introduction, support for main points, and conclusion
- Help establish presentation team, standards, and roles
- Conduct personal coaching sessions on presentation style, including verbal and non-verbal messages (voice, eye contact, posture, movement, etc.)
- Coach for clarity, conciseness, and persuasiveness
- Facilitate practice sessions and peer-review sessions
- Rehearse customer questions and discussion topics
- Help orchestrate oral presentation event—logistics, room set-up, technology, etc.